Profile Group - Logo

Company Secretary, Fulltime OR 80% Role

  • Leuven
  • 23 Aug 2019


Profile Group is a premium Selection and Recruitment company that has been helping candidates in their job search for almost 30 years. Working with a wide variety of companies, we provide candidates with a high quality service that helps both in the application process and improving the various skills required to succeed in interviews.

We are currently looking for a Company Secretary for our client located in 3000 Leuven.


Key Responsibilities
  • Ensure all entities comply with legal requirements including: facilitating board meetings, board meeting notes, shareholder meetings, supporting the country team with signatures & filing of contracts, etc.
  • Responsible for the effective running of all board, executive committee & annual general meetings as well as investor reporting and investor meetings: Schedule all meetings & prepare/assemble paperwork & agendas
  • Filing company documents with appropriate bodies
  • Prepare outgoing invoices & process both incoming & outgoing invoices (Oracle)
  • Complex agenda management including A - Z internal & external meeting organisation, catering coordination, restaurant booking & European travel arrangements
  • Expenses follow-up
  • Regular contact with diverse stakeholders in the 6 European offices
  • Reporting directly to the CFO of the company


  • Minimum 5 year's Company Secretary experience
  • Excellent command of English & good understanding of French OR Italian
  • You are bright & hence capable of working independently and proactively within a team in a fast-growing environment
  • You will need to be highly organised in order to ensure all deadlines are met 
  • Service minded, you also have eloquent communication skills
  • You are both discrete & trustworthy
  • You always think things through & are attentive to detail
  • You are hands on with a real desire to be involved in contributing to the company's success


  • Function requiring a very dynamic & efficient Company Secretary for an extremely forward-thinking company active in 6 European countries
  • Positive and international working atmosphere
  • Very competitive salary
  • Regular team events
  • Opportunities to travel to the company's European offices


For more information: Call EMMA WAITES on the number: 02 738 02 63 GSM 0475 614967