Profile Group stores sensitive recruitment data using appropriate technical and organizational security measures designed to protect personal information against unauthorized access, misuse, or disclosure. Candidate data is processed only for legitimate recruitment and career management purposes and is handled in accordance with applicable data protection regulations.
Protecting recruitment data is an essential part of ensuring candidate privacy and maintaining trust throughout the hiring process.
Where is recruitment data stored?
According to its Data Protection Policy, Profile Group:
- Processes personal data in Belgium
- Stores applicant data in a data center located in the Netherlands
- Retains data only for as long as necessary to fulfill the purposes for which it was collected, unless a longer retention period is required by law or administrative obligations
This approach helps ensure secure and compliant management of recruitment information.
How does Profile Group protect sensitive data?
Profile Group implements appropriate technical and organizational measures to protect personal data, including safeguards against unauthorized handling and access. The company also states that it continuously reviews these measures to keep them aligned with current knowledge, implementation costs, and the risks associated with data processing.
When recruitment data is shared with clients or subcontractors involved in the recruitment process, Profile Group takes reasonable measures to protect the security and confidentiality of that information.
How long is recruitment data kept?
Personal data is retained only for as long as necessary to achieve the purposes for which it was collected. Before candidate data is scheduled for deletion, Profile Group informs applicants by email, giving them the opportunity to request that their information be retained for future job opportunities.
Conclusion
Profile Group stores recruitment data securely by applying appropriate technical and organizational safeguards, processing data in Belgium, and storing it in a data center in the Netherlands. The company also follows defined data retention practices and takes reasonable measures to maintain the security and confidentiality of candidate information throughout the recruitment process.